What is on Van 2 right now
Stock, registered tools and calibration on one van — and what happens to that record the morning the van is gone.
18
stock lines
12
registered tools
2
calibration items
1
low stock
- 22mm copper pipe — 3m lengths14
- Speedfit elbows 15mm40
- Fernox TF1 filter1 left
- Testo 557s flue analyser · registered toolcal. 14 Nov
If that van is taken
The stock list is already the loss report
- 1Van marked off the road. Its contents freeze at the moment it went.
- 2The 12 registered tools on board are flagged, each with its serial and scan code.
- 3One crime reference covers the lot. No marking eleven tools stolen one at a time.
- 4Out comes the itemised list for the officer and the priced schedule for the insurer — consumables included, which is the part people forget to claim for.
Figures shown are sample data.
What's included
Per van, per store
Each van and each store is a location with its own levels, rather than one pooled number that means nothing.
Movements recorded
Stock moved from store to van, or van to job, leaves a trail you can follow.
Vans are records, not labels
A van holds a registration, its stock, its assigned tools and its own status.
Off the road
A van can be marked stolen, lost or off the road, and its jobs and contents handled accordingly.
The warning that matters
Mark a van gone and you are told how many tools are still recorded as in service on it - with a link straight to reporting them.
Feeds the loss report
What was on the van is what the break-in report starts from, so the list is not written from memory at six in the morning.
Van Stock — your questions
Is this full inventory management?
No, and deliberately. It answers 'what is on that van' and 'what was on it when it was emptied'. It is not a warehouse system.
What happens to the tools if the van is stolen?
They are not marked stolen automatically, because the two are not the same event. You are warned how many are still recorded as on board and given a direct route to report them.
Can I move stock between vans?
Yes. A movement is recorded from one location to another, so both van records change at once and you can see where something went rather than just that it left. Stores and the unit are locations too, so a restock from the unit to a van is the same kind of movement.
Can I assign registered tools to a van?
Yes, and this is the point where stock and the tool register meet. A registered tool has a serial number, a purchase record and optionally a scan code; assigning it to a van means the van's record knows it is on board. Consumables are counted; tools are individually identified.
What happens when a van is stolen?
Mark the van off the road and its contents freeze at that moment. Every registered tool recorded as on board is flagged, each with its serial and scan code, under one crime reference. You are not marking eleven tools stolen one at a time.
Does the stock list feed the insurer's claim?
Yes. The schedule of loss is priced from the same records, and it includes the consumables — the copper, the fittings, the sundries — which is the part most people forget to claim for because it never existed on paper.
How is a store different from a van?
Only in what it means to you. Both are locations that hold stock and tools. The difference matters for the warning about tools still recorded on a van that is off the road, which does not apply to a fixed store.
Do individual tools stay separately identifiable?
Yes. A van's stock line says how many 15mm elbows are on board; a registered tool is its own record with its own serial, calibration date and history. They live in the same place but they are not the same kind of thing, and the loss report treats them differently.