One crime reference. Both documents. Ninety seconds.
Report a van break-in once and get the itemised list the police ask for and the priced schedule the insurer asks for - both built from the register you were already keeping for calibration. ServicePay turns the tool and van register you already keep into an itemised police theft report and a priced insurer schedule the moment equipment is stolen.
Tick what has gone. Both documents build as you go.
One crime reference, one list. The officer’s sheet and the insurer’s priced schedule come out of the same ninety seconds — try it.
Van 2 — what was on board
Tick what has gone
Stolen equipment list
Okafor Gas & Heating · crime ref 45/128993/26
| Item | Serial | Scan code |
|---|
Print it, hand it over. Every code on this sheet resolves on a public page any officer can open from their own phone.
Schedule of loss
Priced from the register · crime ref 45/128993/26
| Item | Evidence held | Value |
|---|---|---|
| Total claimed | £0.00 | |
Sample data. Ninety seconds of ticking replaces an evening of writing two documents from memory — and the second one is the one most people never send.
Go on — tick something.
What's included
Report the whole van at once
Marking eleven tools stolen one at a time is not a workflow, it is a punishment. One crime reference, one date, tick what has gone.
The police list
A branded, itemised sheet with the scan code, serial number and your own reference for every item. Print it and hand it over.
The insurer's schedule
The same loss, priced, as a spreadsheet. Insurers ask for a crime reference, an itemised list, serial numbers and proof of purchase - this is that.
Honest about what is missing
If an item has no serial on record, you are told, because without one, ownership and value are much harder to prove and it is better to hear that now.
Tags start warning immediately
Anyone scanning a code on a reported item sees that it is reported stolen, with a note that handling stolen goods is an offence.
The van as well as the contents
Mark the van itself off the road, and see how many tools are still recorded as being in a van that no longer exists.
Stolen Tool Report for Police & Insurers — your questions
Do you report the theft to the police for me?
No. You ring 101 and get a crime reference - Insurers normally expect you to report the theft and give them the crime reference. What ServicePay does is produce the itemised list the officer will ask you for, which is the part that otherwise takes an evening.
Can the police search your register?
Not directly, and we will not pretend otherwise. Anyone - including an officer - can check an individual code on our public page from any phone with no login. We are not currently integrated with the police National Property Register.
What if the tools were not tagged?
The report still works from serial numbers and receipts, which is what an insurer needs. Tags matter for the other half: somebody identifying an item after it turns up.
How likely am I to get my tools back?
Honestly, not very. Simply Business found in March 2026 that 94% of tradespeople never recover stolen tools, and a BBC Freedom of Information request showed Essex Police recovered tools in fewer than 1 in 100 cases. We cannot change those odds. What we can say is that an item nobody can identify has no chance at all.
Not sure how it all fits together?
See Stolen Tool Report for Police & Insurers alongside everything else
A guided tour of the whole product — the quoting and invoicing everyone has, and the register, the tags, the compliance board and the CIS handling that only we do. No sign-up, no card, about four minutes.